Executive Assistant Full Time

Executive Assistant Dubai opportunity with BambooHR for a highly organized and proactive professional to support the General Manager overseeing two offices in Dubai. This role will coordinate closely with HR teams in New Zealand and the United Kingdom to ensure smooth execution of local HR and administrative operations while supporting daily office management and communication processes.

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Quick Summary

Company: BambooHR
Location: Dubai
Experience: 1–3 years
Qualification: Bachelor’s Degree or equivalent
Job Type: Full-Time
Benefits: Visa, medical insurance, bonuses, work from home on Fridays

Job Details at a Glance

Role Overview

As an Executive Assistant, you will provide administrative and operational support to the General Manager while coordinating with HR teams in New Zealand and the United Kingdom. The role requires excellent organizational skills, strong communication abilities, and the capability to manage multiple responsibilities across international teams and time zones.

Key Responsibilities – Executive Assistant Dubai

• Provide day-to-day administrative and operational support to the General Manager across two Dubai offices
• Coordinate internal communication between Dubai offices and overseas headquarters (NZ & UK)
• Assist HR teams with local execution, including onboarding, documentation, attendance tracking, and employee records
• Support recruitment processes (interview scheduling, candidate coordination, initial screening)
• Handle office administration tasks, including vendor coordination, office supplies, and basic facilities management
• Prepare reports, presentations, and internal documents as required
• Ensure compliance with company policies and local regulations
• Assist in organizing internal meetings, events, and staff communications

Essential Requirements

• Bachelor’s degree or equivalent experience
• 1–3 years of experience in administrative, HR coordination, or assistant roles
• Strong organizational and multitasking skills
• Excellent communication skills in English (Chinese is a plus)
• Ability to work across time zones and coordinate with international teams
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• High level of discretion and professionalism

Desirable Skills

• Experience in financial services / brokerage industry
• Familiarity with UAE employment practices
• Experience supporting senior management

Reporting Line

• Directly reports to General Manager (Dubai)
• Functional coordination with HR teams in NZ and UK

Benefits

• Visa
• Medical insurance
• Bonuses
• Work from home on Fridays