Office Administrator Full Time

Office Administrator Dubai opportunity with Legacy Hotels Holding, a Dubai-based hospitality investment and operating platform focused on innovation, value creation, and impactful hospitality experiences. As the Office Administrator at the Regional Office, you will provide administrative and coordination support to the Vice President – Operations while assisting the Office Manager in overseeing the daily administration of the Corporate Office and its visitors.

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Quick Summary

Company: Legacy Hotels Holding
Location: Dubai
Experience: 2–4 years
Industry: Hospitality
Job Type: Full-Time
Key Focus: Office administration, executive support, operational coordination

Role Overview

The Office Administrator will play a key role in ensuring smooth office operations through communication management, travel coordination, report preparation, tracker management, and operational follow-up. This role also supports coordination between the Vice President – Operations and hotel teams, including audits, hotel openings, owner communication, and operational meetings.

Key Responsibilities – Office Administrator Dubai

• Provide administrative support to the VP – Operations including calendar management, meeting coordination, correspondence, and document preparation
• Support operational communication between the Corporate Office, hotel General Managers, owners, and stakeholders
• Prepare reports, presentations, meeting materials, operational summaries, and business review packs
• Maintain organized records of operational communications, approvals, and documentation
• Consolidate updates related to hotel reviews, audits, openings, and operational meetings
• Maintain operational trackers, action logs, and follow-up records
• Monitor deadlines and follow up with hotels and departments for required updates
• Track outstanding action items and escalate delays where necessary
• Coordinate travel arrangements including flights, accommodation, transportation, and itineraries
• Support operational communication and internal coordination across regional teams
• Assist in collecting operational data and preparing reports for leadership review
• Provide administrative support related to systems access requests and documentation
• Coordinate visitor arrivals and meeting room readiness
• Manage the reception area ensuring professionalism and hospitality standards
• Handle incoming calls and direct inquiries appropriately
• Monitor office supply requirements and maintain stock levels

Requirements & Qualifications

• 2–4 years of experience in office administration, executive assistance, operational coordination, or administrative support
• Previous experience supporting senior leadership in corporate, regional, or hotel environments
• Hospitality or multi-property experience is an advantage
• Bilingual in French and English with strong communication skills
• Strong coordination skills across meetings, travel, reports, and operational follow-up
• Highly organized with strong attention to detail
• Experience maintaining trackers, action logs, and operational records
• Strong Microsoft Office skills including Excel, Word, PowerPoint, and Outlook
• Professional appearance and communication skills
• Discreet and trustworthy with confidential information
• Ability to work efficiently in a fast-paced regional office environment

About Legacy Hotels Holding

Legacy Hotels Holding operates across five pillars: Hotel Management, Asset Management, Investments, Technology, and Development. The company partners with leading investors and global brands to drive sustainable hospitality growth across the MENA region and beyond.