HR Admin Assistant Full Time

HR Admin Assistant Dubai opportunity with American Bureau of Shipping (ABS), a global leader in marine and offshore classification, safety, quality, and environmental services. We are looking for an experienced HR Administrator with excellent organizational skills, strong systems literacy, and a client-focused approach. As part of the Dubai-based HR team, this role will focus on coordinating employee medical processes across Europe, Africa, and the Middle East while supporting broader HR administration activities across the EMEA region.

Quick Summary (Snippet Box)

Company: American Bureau of Shipping (ABS)
Location: Dubai
Experience: Extensive administration experience preferred
Job Type: Full-Time
Key Focus: HR administration, employee medical coordination, compliance support

Job Details at a Glance

Role Overview

As an HR Admin Assistant, you will support occupational health administration and employee lifecycle processes while ensuring compliance with company and regulatory requirements. The role requires excellent organizational abilities, attention to detail, and the capability to manage high-volume process-driven workloads.

Key Responsibilities – HR Admin Assistant Dubai

• Implement and maintain efficient administration processes for the EMEA region using Microsoft Power Automate
• Continuously monitor medical expiry dates and coordinate required employee medicals
• Work closely with managers and employees to ensure compliance with company and regulatory requirements
• Escalate “not fit” medical outcomes and complex matters to HR Business Partners
• Maintain occupational health service provider networks across EMEA locations
• Coordinate new joiner medicals for recruitment and onboarding processes
• Maintain knowledge of Occupational Health regulations and support process improvements
• Maintain occupational health processes, databases, systems, and employee records while ensuring confidentiality and data protection compliance
• Provide additional HR administrative support across general HR lifecycle processes as needed

Skills & Competencies

• Excellent communication and influencing skills with the ability to build relationships at all levels
• Extensive previous administration experience, ideally within a multi-national environment
• Team player with willingness to support the EMEA HR team
• Strong organizational and multitasking skills with high attention to detail
• Customer-centric mindset with strong service delivery focus
• Experience handling high-volume cyclical workloads
• Understanding of occupational health processes and compliance requirements

Technical Requirements

Essential Skills

• Excel – able to manipulate data across multiple sheets and use formulas such as VLook-up and pivot tables
• PowerPoint and Word – able to format and manage documents effectively
• Outlook – able to maximize productivity and communication efficiency
  Preferred Skills
• Power Automate – able to map and manage automated process flows
• Microsoft Project – able to plan and track projects and milestones

About ABS

ABS has been promoting the security of life and property at sea and preserving the natural environment for more than 160 years. Today, ABS continues to support organizations facing rapidly evolving regulations and technologies. ABS is at the forefront of marine innovation, energy transition, autonomous marine systems, and technical safety solutions while maintaining a strong commitment to safety, reliability, and operational efficiency.

Equal Opportunity

ABS Bureau is committed to equal employment opportunity and prohibits discrimination based on race, religion, gender identity, age, disability, marital status, sexual orientation, citizenship status, veteran status, or other protected characteristics.

Important Notice

ABS will not pay fees to third-party agencies without a valid ABS Master Service Agreement (MSA). Any unsolicited candidate submissions will be considered property of ABS.